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ARTICLE I-Name
The
name of this organization shall be Round Rock Area Aggie Moms’ Club.
Please
note: These Bylaws are currently "Under Review"
and may
change, pending committee approval...
ARTICLE II-Purpose
By individual and united effort to
contribute in every way to the comfort and welfare of the students, and to
cooperate with Texas A&M University in maintaining a high standard of moral
conduct and intellectual attainment.
Said organization is organized
exclusively for charitable and educational purposes, including for such purpose
the making of distributions to organizations that qualify as exempt
organizations under Section 501(c)(3) of the Internal Revenue Code of 1954 (or
the corresponding provision of any future United States Internal Revenue Law).
ARTICLE
III-Membership and Dues
Section 1.
An active member shall be the mother or legal guardian of a student or former
student of Texas A&M University. The member shall have the privilege of holding
office, voting, and taking part in all the work of the club.
Section 2.
An associate member may be anyone not the mother or legal guardian of a student
or former student of Texas A&M University, i.e., grandmother, former students,
fathers, or friends of the University or club etc. An associate member may not
hold the office of president of the local club. An associate member may neither
hold office on the Federation level nor be a delegate with voting privileges of
the club.
Section 3.
A Century Oak Legacy Fund member may be a former active member or associate
member who wishes to remain active in the club. The member shall have the
privilege of voting and taking part in all the work of the club, but may not
hold office on the local level.
Section 4.
Honorary members shall be those whom the club votes to honor for services
rendered to the club or to Texas A&M University.
Section 5.
The dues of this organization will be set at the April meeting for the following
year. Dues are payable on or before February 1 of each year.
Section 6.
Only members and their children will receive all the benefits of the
organization, i.e. birthday cards.
ARTICLE IV-Meetings
Section 1.
Regular meetings shall be held the third Monday of each month unless otherwise
ordered by the organization.
Section 2.
The regular meeting in March shall be the annual meeting and shall be for the
purpose of electing officers and conducting other business that may arise.
Section 3.
Special meetings may be called by the President as necessary.
Section 4.
A $50.00 limit will be allowed to be spent without bringing to the
organization. This amount is for non-budgeted items.
Section 5.
One fifth of the registered members shall
constitute a quorum at any meeting of the organization.
ARTICLE V-Officers, Their Election and Duties
Section 1. Officers
a. The officers of this club shall
be President, three Vice-Presidents, Secretary, Treasurer, Legacy Fund
Chairperson, Parliamentarian, and Historian.
b. The appointed officers of this
organization shall be the chairperson of Cares & Concerns, Publicity, Boutique,
Bylaws, Goodie Bags, Graduation, Newsletter, Scholarship, Telephone, Fundraising
and Yearbook. These appointments are made by the President.
Section 2. Elections
a. The officers shall be elected at
the annual meeting in March under Article IV, Section 2 and shall hold offices
for two years or until their successors are elected. Duties will begin June 1.
b. Nominations for office shall be
made by a Nominating Committee of three members appointed by the President. The
President shall appoint an alternate member to serve in the absence of any one
of the three members.
c. The President, Treasurer, 2nd
Vice-President, and Historian are elected in even years and the 1st
Vice-President, 3rd Vice-President, Secretary, Legacy Fund
Chairperson, and Parliamentarian in the odd
numbered years.
d. No officer shall serve more than
two years consecutively in the same office.
Section 3. Duties of Officers
a. The President shall preside at
all meetings, act as ex-officio member on all committees except the Nominating
Committee, and shall perform all other duties which pertain to the office.
b. The 1st
Vice-President shall be the interim officer for any office due to a resignation
or death occurring on the Executive Board until said office is filled in
accordance with Article VII, Section 2.
c. The Vice-Presidents, in their
order, shall preside in the absence of the President, and perform such other
duties as may be assigned to them.
d. The 1st
Vice-President shall be responsible for committees and membership roles, and
rosters.
e. The 2nd
Vice-President shall be responsible for social activities.
f. The 3rd
Vice-President shall be responsible for programs.
g. The Secretary keeps the minutes
of all the meetings.
h. The Treasurer receives, holds,
and disperses all monies and gives receipts for same. The Treasurer is also
head of the Finance Committee which will prepare the budget for the year.
i. The Legacy Fund Chairperson is head of the
Century Oak Legacy Fund Committee.
j. The
Parliamentarian advises the organization regarding parliamentary procedures.
k. The Historian keeps the record
of the club’s activities.
Section 4. Duties of Appointed Officers
a. The Committee chairperson is
responsible for all activities or all duties of the committee.
ARTICLE VI- Standing Rules and Special Committees
Section 1. The standing committees of the organization shall be Auditing, Finance, Century
Oak Legacy Fund, and Nominating.
Section 2. The chair and membership of the standing committees are established and
appointed by the President as otherwise stated in Article V, Section 2b
regarding the Nominating Committee and Article V, Section 3h regarding the
Finance Committee.
Section 3.
Duties of Standing Committees
a. The Finance Committee shall
recommend the total budget for its approval and adoption.
b.
The Audit Committee shall audit
the financial records of the organization and present a report at the September
business meeting.
c. Nominating Committee-see Article
V, Section 2b.
d. The Century Oak Legacy Fund Committee shall
maintain the club’s endowment fund. Committee chairperson shall be responsible
for preparing and updating the fund’s investment policy yearly or as appropriate
to maintain fiscal responsibility.
Section 4. The President shall have the power to appoint the chair and the committees.
ARTICLE
VII-Executive Power
Section 1.
The Executive Board, composed of the elected and appointed officers shall have
all authority to act for this organization between business meetings.
Section 2.
In the event of any office open due to a resignation or death, the office shall
be filled by the 1st Vice-President as interim officer until the
previous nominating committee shall be reinstated and fill the vacated office
with a qualified member, subject to the Executive Board.
ARTICLE VIII-Parliamentary Authority
The rules contained in Robert’s Rules
of Order-Revised shall govern this organization in all cases to which they are
applicable and in which they are not inconsistent with these bylaws.
ARTICLE IX-Restriction Clause
No
part of the net earnings of the organization shall inure to the benefit of, or
be distributable to its members, trustees, officers, or other private persons,
except that the organization shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distributions in
furtherance of the purpose set forth in these articles. No substantial
part of the activities of the organization shall be carrying on of propaganda,
or otherwise attempting to influence legislation, and the organization shall not
participate in or intervene in (including the publishing or distribution of
statements) any political campaign on behalf of any candidate for public office.
Notwithstanding any other provision of these articles, the organization shall
not carry on any other activities not permitted to be carried on (a) by an
organization exempt from federal income tax under Section 501 (c)(3) or the
Internal Revenue Code of 1954 (or the corresponding provision of any future
United States Revenue Law) or (b) an organization, contributions to which are
deductible under Section 170(c)(2) of the Internal Revenue Code of 1954 (or the
corresponding provision of any future United States Revenue Law).
ARTICLE X-Dissolution
Upon the dissolution of the
organization, the Executive Board shall, after paying or making provision for
the payment of all liabilities of the organization, dispose of all the assets of
the organization exclusively for the purpose of the organization in such manner,
or to such organization organized exclusively for charitable and educational
purposes as shall at the time qualify as an exempt organization or organizations
under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the
corresponding provision or any future United States Internal Revenue Law), as
the Executive Board shall determine. Any such assets not so disposed of shall
be disposed by the District Court in the county in which the principal office of
the organization is then located, exclusively for such purposes or to such
organization or organizations, as said Court shall determine, which are
organized and operated exclusively for such purposes.
ARTICLE XI-Amendments
These bylaws may be amended at any
regular meeting of the organization by a two-thirds vote, provided notice was
given at the previous meeting.
Adopted:
November
18, 1996
Amended:
August 21,
2000
October
16, 2000
December
16, 2002
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